Charles Beagrie Ltd

Work starting on a New Edition of the Digital Preservation Handbook

We are delighted to announce that The National Archives is working with the Digital Preservation Coalition (DPC), Charles Beagrie Ltd, Jisc and the British Library to update and revamp a key online resource for managing digital resources over time, the online edition of the Digital Preservation Handbook.

The Handbook authored by Neil Beagrie and Maggie Jones, was first published in 2001 in a print edition by the British Library with support from Resource: The Council for Museums, Archives and Libraries (whose functions have subsequently transferred to The National Archives and the Arts Council)and Jisc. The online edition was launched in 2002 on the Digital Preservation Coalition website. It remains heavily used by archivists and other information professionals.

The National Archives and the Digital Preservation Coalition and ourselves will work with expert partners over the next two years to develop the new look Handbook as an interactive online resource.

‘I’m delighted to be working with The National Archives on this important project’, said William Kilbride of the DPC.  The original handbook remains very popular so we have been loathed to take it down, but we’ve been aware for a while that it was becoming increasingly out of date.  Our experience shows that there is a real demand for concise and practical advice on preservation so I am confident that this new edition will be immediately popular’.

The project to deliver the resource is a joint venture between The National Archives, the DPC and Neil Beagrie (Charles Beagrie Ltd), one of the original authors of the report, with further contributions from Jisc which was one of the initial co-funders and the British Library who published the original handbook.

‘I’m looking forward to starting this important revision’, said Neil Beagrie.  ‘It’s not just a few updates to the text: we will be basing the new handbook on an extensive process of consultation to make sure that the new edition measures up to people’s real and emerging need and, to make sure that it highlights good practice.  We aim to make sure it binds together other sources of advice (including the many excellent reports in the DPC Technology Watch series) and that it provides authoritative and concise advice for topics that are not supported by other resources.’

The online element will ensure the Handbook can be easily updated over time, incorporating case studies and a view from current practitioners to ensure it is relevant to a wide audience, from beginners to those with more specialist needs. We hope the Handbook will help individuals from a wide range of organisations adopt a step-by-step approach to addressing their digital resource management needs.

Coming soon: May publication and webinar dates for TNA Cloud Storage and Digital Preservation Guidance

 

We are pleased to announce that our recent work on the TNA Cloud Storage and Digital Preservation Guidance and five accompanying case studies will be published and released on the TNA website next week.

To accompany the release of the Guidance, TNA will be hosting a free webinar with the authors (Neil Beagrie, Andrew Charlesworth, and Paul Miller) and Emma Markiewicz from TNA between 12.30-13.30pm on Tuesday 13th May.

The webinar will have a short presentation on the Guidance and will also provide an opportunity for you to put any questions or burning issues you may have to us and TNA.

Registration for the webinar is now open at

https://attendee.gotowebinar.com/register/6768962274937737985

To avoid disappointment, please register well in advance as numbers will be limited. After registering, you will receive a confirmation email containing information about joining the webinar.

You are welcome to submit questions in advance for the webinar via the comments field below or via email to neil@beagrie.com

What is the Impact of Research Data in the Arts and Humanities?

The AHRC periodically commissions case studies to investigate the impact and value of AHRC-funded research. Across the series as a whole, impact has been defined in its broadest sense to include, economic, social, and cultural elements. The latest AHRC case study, Safeguarding our heritage for the future, focuses on the impact of data sharing and curation through the Archaeology Data Service.

It cites some of the Jisc-funded “The Value and Impact of the Archaeology Data Service: A study and methods for enhancing sustainability” study by ourselves and John Houghton.

There is the headline research efficiency impact message on page 1 and the relevant detail on page 2 of the case study as follows:

“JISC commissioned research carried out in 2012 found that the ADS has a broad user group which goes well beyond academia: whilst 38% of users are conducting academic research, 19% use ADS for private research;17% for general interest enquiries; 11% are Heritage Management users and 8% are commercial users; 6% use it to support teaching and learning activities; and 1% use it for family history research. The ADS is respected as an invaluable resource, saving users time and therefore money, and providing security for those who use the service to deposit their data. A significant increase in research efficiency was reported by users as a result of using the ADS, worth at least £13 million per annum – five times the costs of operation, data deposit and use. A potential increase in return on investment resulting from the additional use facilitated by ADS may be worth between £2.4 million and £9.7 million over thirty years in net present value from one-year’s investment – a 2-fold to 8-fold return on investment.”

The pdf version of the Safeguarding our heritage for the future case study  is available for download on the AHRC website.

AHRC Case Study

 

 

Cloud Storage and Archives

 

I am leading a Charles Beagrie team consisting of myself, Paul Miller (from Cloud of Data), and Andrew Charlesworth (Reader in IT Law, University of Bristol), which is funded by The National Archives to address questions that archivists have raised about digital preservation and the cloud.

We have been preparing guidance and case studies to assist the archives sector understand and share emerging best practice.  There is a guest blog ‘cloud storage and archives: a match made in heaven?’ posted today on the TNA website introducing the work and future plans. Our team member Paul Miller also posted an earlier blog entry during January called ‘Can the cloud do ‘in perpetuity’?‘ that introduced some of the key issues and questions.

The guidance and case studies are being reviewed currently prior to their planned release in the second quarter of this year, when they will be published and announced on The National Archives’ website. To accompany the publication of the guidance and a future update, we are planning two webinars with TNA for archivists on digital preservation and the cloud. The first will be in mid-May 2014 and the second in early 2015.

Measuring the Value and Impact of Research Data Curation and Sharing

My colleague John Houghton gave an excellent 20 minute Presentation at the October 2013 Open Access Research Conference in Brisbane on recent studies conducted by Charles Beagrie Ltd and Victoria University covering the value and impact of sharing research data via three UK research data centres. I highly recommend it as an accessible, concise, overview. The video of the presentation is now available at https://vimeo.com/82043019

It summarises recent studies exploring the impact and value of the Economic and Social Data Service (ESDS), the Archaeology Data Service (ADS), and the British Atmospheric Data Centre (BADC). The aim of the studies was to both assess the costs, benefits, value and impacts of the data centres, and to test a range of economic methods in order to ascertain which methods might work across three very different fields, with very different data production and use practices, and very different user communities. The presentation focuses on the methods used and lessons learned, as well as the headline findings.

As blogged previously the three reports for the ESDS, ADS, and BADC are all available now as individual open-access publications. A short synthesis of all three reports is being published by Jisc in the New Year.

Digital Preservation Technology Watch Reports pass 50,000 Downloads

Yesterday the new series of Digital Preservation Coalition Technology Watch Reports passed the 50,000 downloads mark for the first time: these are downloads by real users excluding robots etc.

The new series was launched publicly in 2011 with Preserving Email by Chris Prom and there are now 8 titles published since that date. All have proved very popular: Preserving Email still heads the group with over 13,000 downloads (but has been available for longest), followed by Preserving Moving Picture and Sound with over 9,000, and Digital Forensics and Preservation with over 8,000.

The new series was chosen by the Library of Congress as one of its Top 10 Digital Preservation Developments of 2012.

The reports are published by the Digital Preservation Coalition (DPC) in association with Charles Beagrie Ltd as editors and Neil Beagrie as Principal Investigator and managing editor of the series. The series is intended as an advanced introduction to specific issues for those charged with establishing or running services for long term access.  They identify and track developments in IT, standards and tools which are critical to digital preservation activities. All are released as open-access publications after a preview period of exclusive access to DPC members.

The DPC Technology Watch Report Series publications are freely available online from the DPC website at: http://www.dpconline.org/advice/technology-watch-reports

New services page and website updates

Sharp-eyed regular visitors may have noticed we have made a number of changes and some re-design to the website in recent months.

One major addition has been the Services webpage providing examples of some of the broad areas of work  we undertake and providing a different view of selected projects from our Clients  page.

A batch of updates have also been added to most other sections of the website, including in publications several new reports and book chapters released since the summer.

The re-design changes are quite subtle, so you might need to compare it to an old version in a Web Archive to see them  – perhaps compare with the UK Web Archive April 2012 version. More significant (but “under the hood”) was the move over the summer to a new server and to using Django, a high-level Python Web framework for the coding. Hopefully this was so seamless you will not have noticed the transition.

All comments and feedback welcome!

The Value and Impact of The Archaeology Data Service: findings released on research data sharing and curation

Neil Beagrie of Charles Beagrie Ltd and Professor John Houghton of the Centre for Strategic Economic Studies (CSES) are pleased to announce the release of their final report from the Jisc study which examined the value and impact of the Archaeology Data Service (ADS). The aim of this study is to explore and attempt to measure the value and impact of the ADS. A range of economic approaches were used to analyses data gathered through online surveys, and user and depositor statistics, to supplement and extend other non-economic perceptions of value.

The study reveals the benefits of integrating qualitative approaches exploring user perceptions and non-economic dimensions of value with quantitative economic approaches to measuring the value and impacts of research data services. Such a mix of methods is important in capturing and presenting the full range and dimensions of value. The approaches are complementary and mutually reinforcing, with stakeholder perceptions matching the economic findings. For example, both qualitative and quantitative analysis highlights the important contribution of ADS data and services to research efficiency.

The study has changed stakeholder perceptions, increasing recognition of the value of the ADS and digital archiving and data sharing generally. Most stakeholders already valued ADS highly, but felt the study had extended their understanding of the scope of that value, and the degree of its value to other stakeholders. They were positive about seeing value expressed in economic terms, as this was something they had not previously considered or seen presented,

The report is available for download as a PDF file at: http://repository.jisc.ac.uk/5509/1/ADSReport_final.pdf

This report forms part of a series of independent studies produced by the authors on the value and impact of three UK research data centres. The other data centres already reported upon are the Economic and Social Research Data Service (ESDS), and the British Atmospheric Data Centre (BADC). To summarise and facilitate dissemination of the key findings from all three data centre studies a separate synthesis is currently being prepared by Jisc.

New study released: the Value and Impact of the British Atmospheric Data Centre (BADC)

Jisc in partnership with the Natural Environment Research Council (NERC) have commissioned work by Neil Beagrie of Charles Beagrie Ltd and Professor John Houghton of Victoria University to examine the value and impact of the British Atmospheric Data Centre (BADC).  We are pleased to announce publication today of the study report.

The key findings

The study shows the benefits of integrating qualitative approaches exploring user perceptions and non-economic dimensions of value with quantitative economic approaches to measuring the value and impacts of research data services.

The measurable economic benefits of BADC substantially exceed its operational costs. A very significant increase in research efficiency was reported by users as a result of their using BADC data and services, estimated to be worth at least £10 million per annum.

The value of the increase in return on investment in data  resulting from the additional use facilitated by the BADC was estimated to be between £11 million and £34 million over thirty years (net present value) from one-year’s investment – effectively, a 4-fold to 12-fold return on investment in the BADC service.

The qualitative analysis also shows strong support for the BADC, with many users and depositors aware of the value of the services for them personally and for the wider user community.

For example, the user survey showed that 81% of the academic users who responded reported that BADC was very or extremely important for their academic research, and 53% of respondents reported that it would have a major or severe impact on their work if they could not access BADC data and services.

Surveyed depositors cited having the data preserved for the long-term and its dissemination being targeted to the academic community, as the most beneficial aspects of depositing data with the BADC, both rated as a high or very high benefit by around 76% of respondents.

The study report

The study report is available for download as a PDF file at: http://www.jisc.ac.uk/whatwedo/programmes/di_directions/strategicdirections/badc.aspx

The British Atmospheric Data Centre (BADC)
The BADC, based at the STFC Rutherford Appleton Laboratory in the UK, is the Natural Environment Research Council’s (NERC) Designated Data Centre for the Atmospheric Sciences. Its role is to assist UK atmospheric researchers to locate, access, and interpret atmospheric data and to ensure the long-term integrity of atmospheric data produced by NERC projects. There is also considerable interest from the international research community in BADC data holdings.

Public Release of New ‘Preservation Metadata (Second Edition)’ DPC Technology Watch Report

Charles Beagrie Ltd and the Digital Preservation Coalition (DPC) are delighted to announce the public release of the latest study in the series of topical Technology Watch Reports. The second edition of ‘Preservation Metadata,’ written by Brian Lavoie and Richard Gartner, focuses on new developments in preservation metadata, since the first edition of the report (published Sept 2005), made possible by the emergence of PREMIS as a de facto international standard.

Specialists in the field of electronic information provision for digital preservation at OCLC Research and the Centre for e-Research at Kings College London, Brian and Richard pick up from the first edition of the report, reminding us ‘it is no exaggeration to assert that preservation metadata, and the PREMIS Data Dictionary in particular, have become part of best practice underpinning responsible long-term stewardship of digital materials.’

The report goes on to outline key implementation topics that have emerged since the publication of the PREMIS Data Dictionary, including community outreach, packaging, tools, PREMIS implementations in digital preservation systems and implementation resources.

Neil Beagrie, Director of Charles Beagrie Ltd and Managing Editor of the DPC Technology Watch Reports praises the new edition, noting that it “is a deservedly popular report first published in 2005 …extensively updated to reflect developments over the past eight years in preservation metadata practice.”

Adrian Brown, Director of the Parliamentary Archives concurs, calling it ‘an excellent report, clearly and accessibly written, neutral, thorough, and fulfilling the brief. It is likely to be of interest to the DPC membership, and also to a much wider audience.’

The report will be well received by digital preservation practitioners interested in learning about the key developments in preservation metadata, especially as these developments concern the PREMIS Data Dictionary; and will appeal to anyone seeking to learn more about the general topic of preservation metadata.

The not-for-profit DPC is an advocate and catalyst for digital preservation. The coalition ensures its members can continue to deliver resilient long-term access to digital content and services through knowledge exchange, capacity building, assurance, advocacy and partnership. Its primary objective is raising awareness of the importance of the preservation of digital material and the attendant strategic, cultural and technological issues. The DPC Technology Watch Reports support this objective through an advanced introduction to topics that have a major bearing on its vision to ‘make our digital memory accessible today.

The second edition of ‘Preservation Metadata’ is the latest in the state of the art Technology Watch Reports that give an advanced introduction to ensuring that high-value and vulnerable digital resources can be managed beyond the limits of technological obsolescence.

Read Brian Lavoie and Richard Gartner’s report ‘Preservation Metadata’ by downloading from the DPC website at: http://dx.doi.org/10.7207/twr13-03

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