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We are pleased to announce that the Cost-Benefit Advocacy Toolkit has been published by Consortium of European Social Science Data Archives (CESSDA) and is available for you to use.
The Toolkit will be of interest to a wide audience in research data management and digital preservation.
It was developed within the CESSDA SaW project, which aims to strengthen and widen the CESSDA network.
You can access the Toolkit and download any components from here.
The Toolkit is comprised of:
In addition, the Toolkit describes and links to a number of pre-existing external tools and relevant studies.
The major use for the Toolkit will be supporting funding and business cases but elements are likely to be relevant in advocacy to other groups or in supporting broader operational tasks.
Some feedback on the draft Toolkit from attendees at our International Digital Curation Conference 2017 workshop earlier this year included:
“This was one of the most relevant and important workshops I have ever attended in my 14 years of professional experience in this library profession. Since I am interacting with senior stakeholders (e.g. assistant vice-presidents, Deans, Chairs, & associate Deans etc.), cost-benefit and ROI are very important to the development of research data services.”
“The worksheets are really useful, and very relevant to be used at an institutional level.”
“Highly relevant and good content.”
The CESSDA SaW Project is funded by the EU Horizon 2020 Research and Innovation Programme under the agreement No.674939.
The development of the Toolkit was led by Charles Beagrie Ltd, with support from the Slovenian Social Science Data Archive (ADP), the Finnish Social Science Data Archive (FSD), the Lithuanian Social Science Data Archive (LiDA), the University of Tartu in Estonia (UTARTU), and the UK Data Service (UKDS).
You can find out more about CESSDA SaW here.
Monday pm 20th February 2017
Workshop organisers: Neil Beagrie (Charles Beagrie Ltd) and Mike Priddy (DANS) and the Consortium of European Social Science Archives (CESSDA).
Description: At this half-day workshop attendees, will learn from Neil Beagrie and Mike Priddy about how to apply the Cost-Benefit Advocacy Toolkit, the Capability Development Model, and the Archive Development Canvas (a variant of the Business Model Canvas) developed by the CESSDA Strengthening and Widening Project (CESSDA-SaW). Although the CESSDA-SaW project work focuses on the social sciences, core elements are multi-disciplinary and relevant to a wide range of organisations at IDCC involved in development, funding, and advocacy for research data infrastructures and open access for data.
The workshop is free to attend but places are limited so early booking is advised.
CESSDA-SaW is a project funded by the Horizon 2020 programme. Its principal objective is to develop the maturity of data archive services that are aspiring to be, or are a part of the CESSDA community of social science data archives in a coherent and deliberate way towards the vision of a comprehensive, distributed and integrated social science data research infrastructure, facilitating access to social science data resources for researchers regardless of the location of either researcher or data. As part of the project, we have been developing the Cost-Benefit Advocacy Toolkit, the Capability Development Model, and the Archive Development Canvas to assist data archive services across Europe.
The broad outline for the workshop will be as follows:
The expected learning outcomes from the workshop are that all attendees will:
To register for the workshop see http://www.dcc.ac.uk/events/idcc17/workshops
If you are too late to book, I will maintain a short reserve list. Please contact me if you wish to be added to the list. Should anyone drop out and a place become available it will be offered to the reserves.
Congratulations to Daniel Teruggi who will receive the 2016 SMPTE Archival Technology Medal Award for his leadership of the Presto European Commission Research and Innovation Projects and his contributions to the preservation of the world’s audiovisual cultural heritage. The Presto projects have involved hundreds of scientists and researchers from dozens of academic and commercial organisations in the investigations of archival technology for audio-visual heritage collections and the development of new tools and technologies for archival preservation and access.
The SMPTE Archival Technology Medal Award will be presented to Daniel on Monday 24th October at the SMPTE 2016 Honors & Awards Ceremony in Hollywood.
For the full list of 2016 SMPTE honors and awards recipients see the SMPTE press release.
A set of 38 slides now on slideshare used for the Focus Group Cost-Benefit Funding Advocacy Program (Task 4.6) session at the CESSDA Saw Workshop in The Hague 16/17 June 2016.
This was an interactive focus group repeated over two parallel sessions. It was aimed at European social science data archive staff with responsibility for bidding for funding or promotion and advocacy of the archive to key stakeholders. The presentation covers some of the key ideas on how the CESSDA Saw funding advocacy toolkit will be structured, its components, and key facts and approaches it will include.
We expect the cost-benefit funding advocacy toolkit under development to support the negotiation with ministries and funding organisations across Europe.
The results of the toolkit user requirements survey with responses from 24 European social science archives were presented and discussed, together with suggested approaches and content for the toolkit. 22 people attended the two sessions overall, representing a mix of countries at different stages on the development path for social science archives (none, new/emerging, mature). There was strong interest and support for the emerging toolkit together with open discussion of how it can be applied in the specific political and administrative context of different European countries.
The slide set presented here is an extended version including a number of hidden background/ reference slides not used in the presentation. The focus group is one of a series guiding further development of the toolkit and its adoption being given to either: (a) social science data archive staff or (b) their key stakeholders (senior management in their universities, research councils and academies, funding ministries, national statistics offices, research users and depositors).
CESSDA is the Consortium of European Social Science Data Archives. The CESSDA SaW project “Strengthening and widening the European infrastructure for social science data archives” is funded by the European Commission as part of its Horizon2020 programme.
It was terrific to see so many DPC colleagues and Handbook contributors at the official launch of the 2nd edition of the Digital Preservation Handbook in York last night.
All new functionality and content is now live and ready for you to use.
Really pleased to see it has been so well received – some early feedback so far:
“Fantastic to see 2nd ed of the #dpc #digitalpreservation handbook released – a great practical resource reborn: http://handbook.dpconline.org “ Adrian Brown UK Parliamentary Archives [twitter]
“Overall the improvements to the Handbook make it, in my opinion, one of the more useful and flexible tools for identifying, understanding and getting to grips with practical approaches to the varying challenges of digital preservation. It uses approachable language, clear terminology and provides useful links to case studies and further reading which will be of benefit to students and practitioners alike.” Stefanie Davidson West Yorkshire Archive Service [peer review]
Take a look yourself, bookmark the Handbook and dip in to the resources and use them as work requires. It has an open licence and all images are creative commons by attribution so active re-use is encouraged.
Thanks to all the funding sponsors, contributors (content, booksprints, peer review, and advisory), and Digital Bewaring for wonderful images.
Charles Beagrie Ltd, the Digital Preservation Coalition (DPC), and the UK Data Service are delighted to announce the public release of the latest DPC Technology Watch Report ‘Preserving Transactional Data’ by the DPC’s Sara Day Thomson. This report is peer-reviewed and available on open access. It tackles the requirements for preserving transactional data and the accompanying challenges facing companies and institutions that aim to re-use these data for analysis or research, presenting the issues and strategies which emphasize preservation practices that facilitate re-use and reproducibility.
This newest addition to the popular Technology Watch Series was commissioned by the UK Data Service with sponsorship from the Economic and Social Research Council (ESRC) as part of their Big Data Network Support initiative.
‘The scale and velocity of data is pushing current methods and tools for preserving databases to their limits.’ explains author Sara Day Thomson. ‘These data – from government data to environmental data – possess significant characteristics that require much wider approaches to preservation.’
The report identifies a number of these approaches which consider an emergence of new uses for archived forms of these data. Through a range of use cases – examples of transactional data – the report describes the characteristics and difficulties of these ‘big’ data for long-term access.
Neil Beagrie, managing editor of the Technology Watch Report series on behalf of the DPC, added that the paper ‘looks at overarching trends to demonstrate potential solutions for maintaining these data in a secure environment based on end user needs and regulatory frameworks. It should be of huge interest to DPC members, and particularly those working within the business community under regulatory constraints.’
Download ‘Preserving Transactional Data’ now at http://dx.doi.org/10.7207/twr16-02
I will be giving a DPC member webinar on Weds 8th June 2-3pm GMT on the new Digital Preservation Handbook. Looking forward to demonstrating the new functionality and explaining how we got there!
For further details see the DPC events page for the webinar.
We are pleased to be working with partners in the Consortium of European Social Science Data Archives (CESSDA) on a project funded by the European Commission in the framework of its Horizon2020 programme. The CESSDA SaW “Strengthening and widening the European infrastructure for social science data archives” project. After the successful launch of CESSDA in 2013, the aim is now to achieve full European coverage, to strengthen the network and to ensure sustainability of its data for the widened network.
“The CESSDA SaW project will build strength and sustainability into the CESSDA infrastructure” comments Ivana Ilijasic Versic of CESSDA. “We will begin by building on what we have already established across the data archives within our membership. The widened CESSDA network which will result from this project should become a strong infrastructure with global best practice in-built. This will translate into a greater body of work in the social sciences, in turn providing evidence for policy making at a greater scale than today”.
The project runs for two years from August 2015 and brings together partners from across Europe.
Charles Beagrie Ltd are leading task 4.6 in the project, which focuses on developing a funding and cost-benefit advocacy toolkit for social science data archives. The toolkit being developed will draw on a range of projects and studies looking at benefits, costs, return on investment and advocacy including inter alia 4C, Keeping Research Data Safe (KRDS), and a range of economic impact studies.
Charles Beagrie Ltd is leading on the development of core documents and materials for the Toolkit with support from CESSDA SaW partners for the gathering of information and user testing. A survey is currently in progress to help shape the toolkit and a set of focus groups will further refine it. The completed toolkit will be available by June 2017.
For further information and to keep up to date with the CESSDA SaW project visit: www.cessda.net or follow CESSDA on Twitter @CESSDA_Data.
At the beginning of this month the new series of Digital Preservation Coalition Technology Watch Reports passed 171,000 downloads: substantially up from the 100,000 reported in May 2015: these are downloads by real users excluding robots etc.
The new series was launched publicly in February 2012 with Preserving Email by Chris Prom and there are now 12 titles published since that date. All have proved very popular: Digital Forensics and Preservation now heads the group with over 35,000 downloads, followed by Preserving Email with over 34,000, and Preserving Moving Picture and Sound with over 19,000.
The reports are published by the Digital Preservation Coalition (DPC) in association with Charles Beagrie Ltd as editors and Neil Beagrie as Principal Investigator and managing editor of the series. The series is intended as an advanced introduction to specific issues for those charged with establishing or running services for long term access. They identify and track developments in IT, standards and tools which are critical to digital preservation activities. All are released as peer-reviewed open-access publications after a preview period of exclusive access to DPC members.
The DPC Technology Watch Report Series publications are freely available online from the DPC website at: http://www.dpconline.org/advice/technology-watch-reports
Originally published in 2001 as a paper edition, ‘Preservation and Management of Digital Materials: a Handbook’ was the first attempt in the UK to synthesise the diverse and burgeoning sources of advice on digital preservation. Demand was so great that in 2002, a free online edition of the Handbook was published by the newly established Digital Preservation Coalition.
After more than a decade, in which digital preservation has been transformed, the Handbook remains among the most heavily used area of the DPC website.
Funders and organisations are collaborating on re-designing, expanding and updating the Handbook so it can continue to grow as a major open-access resource for digital preservation. The DPC and Charles Beagrie Ltd have been engaged on a major re-working of the Digital Preservation Handbook for release as a new edition over 2015/2016. The National Archives (our Gold Sponsor) working together with other stakeholders including Jisc, the British Library, and The Archives and Records Association (our Silver Sponsors), and the National Records of Scotland (our Bronze Sponsor) is supporting the Digital Preservation Coalition in updating and revamping the Handbook. Many individuals and organisations are also contributing to this work through book sprints, peer review, project and advisory boards.
The revision, guided by the user feedback and consultation (see Report on the Preparatory User Consultation on the 2nd Edition of the Digital Preservation Handbook), is modular and being undertaken over a two year period to March 2016.
We have provided updates at regular intervals to inform the community on progress with the project and with this final February update we are delighted to announce a number of key developments.
The 2nd edition of the Handbook had a partial “soft launch” in October 2015 and approximately 2/3rds is online and publicity accessible at http://www.dpconline.org/advice/preservationhandbook
This partial release will be further enhanced by additional functionality when a new platform for the website focused on ‘responsive design’ is brought on stream by the DPC in 2016. This will provide an updated design and improved user experience on mobile and tablet devices, compared to the current site templates that are optimised for viewing on a desktop screen. We will also add the facility to generate PDFs. In the interim some functionality and content will remain “works in progress” but the community have gained early access to a significant new resource.
The remaining 14 sections to complete the Handbook have now been written, edited and are in peer review (see Handbook contents page for coming soon sections). We are aiming to complete this work and revise content for publication by the end of March 2016. The Handbook is now live so we will need to close and update section by section for these 14 remaining updates, hopefully in the final week of March and/or early April 2016. Watch this space for future announcements!
NRS joins funding group
The Digital Preservation Coalition was delighted to announce this month that The National Records of Scotland (NRS) had come on board as a ‘Bronze Sponsor’ for the eagerly anticipated second edition of the ‘Digital Preservation Handbook’. As of February 2016, with the addition of the NRS we have raised 93% of estimated funding required for the Handbook revision. We have prioritised content creation, scaled back some events, and adjusted budgets to ensure completion within a very tight funding profile.
Slideshare from Handbook Workshop at DCDC15
A workshop on the Digital Preservation Handbook was run at the DCDC15 conference in early October. Powerpoint slides from the Handbook presentation are now available on Slideshare. They provide a detailed overview of the new edition Handbook and work in progress. To date, there have been over 2,000 views of the slides.