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A Researcher-Centric Version of the KRDS Activity Model: the I2S2 Project

The Keeping Research Data Safe (KRDS) project has produced a widely used KRDS Activity Model for costing digital preservation of research data. KRDS has developed from relatively small-scale incremental projects and we recognise that there were still significant areas for future work such as the recently published (Dec 2010) KRDS User Guide. The KRDS2 final report published earlier last year outlined a number of key recommendations for future development including:

  • “Examine further development of the pre-archive phase of the KRDS2 activity model and produce versions of the model from a researcher’s perspective.”

This suggested work has now been addressed by one of the outputs from the Infrastructure for Integration in Structural Sciences (I2S2) Project funded under the Research Data Management Infrastructure strand of the JISC’s Managing Research Data Programme.

I2S2 has been using KRDS as a basis for costing and benefits analysis. One of the outputs has been an “Idealised Scientific Research Data Lifecycle Model”, which seeks to extend and adapt from a “researcher perspective”, the Keeping Research Data Safe (KRDS) Activity Model, providing a model which reflects “research data management” or the digital preservation lifecycle in its broadest interpretation. It adapts KRDS from an archive-centric to a researcher-centric view by:

  • Defining and emphasising more of the activities in the research (KRDS “Pre-Archive” ) phase where research data is created;
  • Adding a “Publication” set of activities;
  • Concatenating the KRDS “Archive” phase activities in the centre of the model for simplification and presentational purposes;
  • Adding some specific local research administration activities;
  • In addition for the purposes of the project, it adds some selective detail of information flows and information objects between the activities.

This is the current version (Dec 2010) of the I2S2 Idealised Model.

Note this is an idealised model and several activities such as peer review or conduct experiment may have multiple instances or repetitions. “Documentation, Metadata, and Storage” may also  be undertaken as researcher activities independent of the archive in other instances and in the KRDS activity model. It also represents a project view as of December 2010 and may be subject to further changes.

PPT version of the I2S2 model incorporating relevant notes is available on the I2S2 project website.

The I2S2 project aims to understand and identify the requirements for a data-driven research infrastructure in the Structural Sciences.  The work is focused on the exemplar domain of Chemistry, but with a view towards inter-disciplinary application. Current work inter alia includes developing a set of tools and approaches to identify and provide indicators and metrics for the benefits arising from I2S2. This will extend work and the tools available for implementing the KRDS Benefits Taxonomy.

The partners in I2S2 are UKOLN (University of Bath), the Digital Curation Centre, University of Southampton, University of Cambridge, Science & Technology Facilities Council, and Charles Beagrie Ltd.

A practical guide to e-journal archiving solutions

Readers of the blog may be interested in an excellent short (15 pages) guide to e-journal archiving produced by JISC Collections.

Ensuring that ‘e’ doesn’t mean ephemeral: A practical guide to e-journal archiving solutions (version 1.1  February 2010) is available on the JISC Collections website either to view online or download as a pdf file.

The guide uses and updates work Charles Beagrie Ltd completed with Tee- eM Consulting  for JISC in 2008 in the Comparative Study of e-journal Archiving Solutions.

Results of Digital Preservation Costs Survey now available

I am pleased to announce that the findings from the Keeping Research Data Safe 2 (“KRDS2) survey of digital preservation cost information are now available on the KRDS2 project webpage.

One of the core aims of the KRDS2 project was to identify potential sources of cost information for preservation of digital research data and to conduct a survey of them. Between September and November 2009 we made an open invitation via email lists and the project blog and project webpage for others to contact us and contribute to the data survey if they had research datasets and associated cost information that they believe may be of interest to the study.

13 survey responses were received: 11 of these were from UK-based collections, and 2 were from mainland Europe. Two further potential contributions from the USA were unfortunately not available in time to be included.

The responses covered a broad area of research including the arts and humanities, social sciences, and physical and biological sciences and research data archives or cultural heritage collections. Each survey response is approximately 6-8 pages in length.

A summary analysis plus individual completed responses to the data survey that provide  more detail, are available.

We have also made the revised versions of the KRDS2 activity model available to download.

We aim to release the KRDS2 report via JISC in March following peer review and final editing. Further supplementary materials from KRDS2 will also be placed on the project webpage in March.

You will also notice that we have recently undertaken a major website re-design and made additions, should you wish to browse other information on the web site.

HEFCE and JISC Funding for 2010 and beyond

The Higher Education Funding Council (HEFCE) is one of the major public funders of teaching and research in UK Universities. It is also the major funder of the Joint Information Systems Committee (JISC) providing around 75% of the recurrent core budget and the majority of its capital funding. So its announcements on funding are hugely important for the UK university sector.

HEFCE have recently released Circular letter number 02/2010 Funding for universities and colleges in 2010-11 setting out the implications of government cuts to its budget from August 2010.

The majority of press coverage following the release of the circular, has focussed on the implications for teaching and the reduction to the number of funded student places for the next academic year.

However the circular also sets out a number of key decisions and cuts in other areas of HEFCE support namely:

“£294 million in special funding for national programmes and initiatives, such as the Joint Information Systems Committee (JISC) and the development fund for employer engagement. This compares with £316 million in 2009-10.” [approximately 7.5% reduction]

And under Capital funding it notes:

“reprioritising and rephasing of the funding for JISC, including the open and educational resource programme, will release a further £27 million”

Note “The decisions taken by the Board do not take account of the £600 million reduction in the higher education and science and research budgets by 2012-13 announced in the pre-Budget report on 9 December 2009”.

The JISC annual budget is around £82 million recurrent core and £33 million capital.

JISC is hugely influential in many areas of UK HE and FE including open access, digital preservation, e-learning and digital libraries amongst others. Any reduction to its core funding and capital programmes will be significant for many in the sector and beyond.  In January, JISC postponed all current capital funded calls and invitations to tender (ITTs), pending the HEFCE board decision.

Digital AfterLife

The implications of the emerging information society, what it means for digital preservation, and its impact on individuals have always been personal interests. These interests featured in the article “Plenty of Room at the Bottom? Personal Digital Libraries and Collections” a few years ago. One aspect that article touched on was the issues of “digital estates” and how they would be dealt with in future. At the time I speculated:

“It does not seem too far-fetched to suggest that in time we may see the emergence of “digital executors” with access to secure digital safe-deposit boxes storing passwords and access rights.”

So yesterday’s article in the Guardian newspaper  on Preparing for the digital after life struck a chord. The article addresses how should we deal with web users’ Facebook, PayPal and other accounts when they log off for good? Amongst other things it mentions a number of emerging services:

“After setting up an account with Legacy Locker, users can upload login details for digital assets and specify who will receive them posthumously. AssetLock offers a similar “electronic safe deposit box”, while Slightly Morbid allows members to send an email from beyond, giving them the ultimate final word. Deathswitch is an automated system that prompts users for their password on a regular basis. If it has not been received after several prompts, the system deduces the user is “dead or critically disabled” and messages are sent to pre-selected recipients.”

Fascinating stuff but I can think of several  people with overfull mailboxes who had better not apply for the Deathswitch service…

Research Data Costs Survey for Keeping Research Data Safe2

The “Keeping Research Data Safe 2” project aims to extend previous work on digital preservation costs for research data. It is identifying long-lived datasets for the purpose of cost analysis and building on the work of the first “Keeping Research Data Safe” study completed in 2008.

We are  making an open invitation via email lists and the project blog and  webpage for others to contact us and contribute to the data survey if they had research datasets and associated cost information that they believe may be of interest to the study. Please get in touch if you are interested in participating or would like further information. Expressions of Interest can be sent to info@beagrie.com.

We are preparing a survey proforma to identify key research data collections with information on preservation costs and issues which will be available shortly. Further information on the Keeping Research Data Safe2 Project can be found on the project website.

Updates to the “Keeping Research Data Safe” Preservation Costs Activity Model

An update and review of the activity model published in the original Keeping Research Data Safe report has just been published on the KRDS2 project website.

All of our project partners undertook a detailed review of the activity model. The overall finding from this review was that the KRDS1 Activity Model was robust and broadly a good fit to their activities. Some changes were suggested for use in KRDS2, mainly to the wordings of definitions and edits to the existing text. In addition, three substantive changes or additions to activities were also identified by two or more reviewers and agreed as changes to the  model :

  • The need to divide the “outreach and depositor support” sub-activity under Acquisition in the Archive phase.
  • The need to divide the development of the archive’s Selection Policy and its application within the selection sub-activity of Acquisition.
  • The need to cover staff training and development as a specific activity.

All proposed edits and revisions of the Activity Model can be downloaded here. The project team would welcome comment and feedback which can be sent to info@beagrie.com .

UK Pre-budget Report- a small boost for science and research?

As a director of a small business I wasn’t overly impressed by measures to support businesses outlined today in the UK Pre-Budget Report.

However I was intrigued by an entry in the small print on the fiscal stimulus (government spending) at page 113 as follows:

“£442 million to accelerate support for around 25 capital projects to improve Further Education infrastructure and around 50 projects to improve facilities at Higher Education Institutions, and to bring forward development of scientific research facilities and improvements to university research infrastructure;”

It will be interesting to see the detail of this in due course from the UK Dept of Innovation, Universities, and Skills – a small boost (or at least bringing forward expenditure) for science and research infrastructure ?

Micrsoft shuts book digitisation and search initiative

An interesting development over the weekend with Microsoft announcing in a blog post that it is to shut down its book digitisation and live search book programme launched in 2005. The Live Search blog states:

“Today we informed our partners that we are ending the Live Search Books and Live Search Academic projects and that both sites will be taken down next week. Books and scholarly publications will continue to be integrated into our Search results, but not through separate indexes. This also means that we are winding down our digitization initiatives, including our library scanning and our in-copyright book programs. We recognize that this decision comes as disappointing news to our partners, the publishing and academic communities, and Live Search users. ”

It will be interesting to see the response and implications for Microsoft’s major library partners such as the British Library. The BL and Microsoft partnership was launched in November 2005 and aimed to digitise 100,000 books from the collection – the digitisation programme is still underway. Note Microsoft also “….intend to provide publishers with digital copies of their scanned books. We are also removing our contractual restrictions placed on the digitized library content and making the scanning equipment available to our digitization partners and libraries to continue digitization programs.”

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