Beagrie.com

There is an excellent supplement on academic libraries today in the Guardian produced jointly with JISC. I would highly recommend it to international and UK colleagues who want a quick overview of latest developments in UK academic libraries.

You can also read the supplement online.

The supplement includes articles and overviews under the headings:

• Colleges, universities and the digital challenge
• Learning spaces
• Library 2.0
• New business models
• Digitisation
• The New User
• and last but by no means least [new] Librarians.

On Friday 18th April the Consortium of Research Libraries (CURL) celebrated its 25th anniversary and launched it new organisational title: Research Libraries UK (RLUK). A warm welcome to RLUK and best wishes for the next 25 years!

Further information and a press release is available on the RLUK website.

Now in its fourth year, the annual C21st Curation lecture series is held at the School of Library, Archive and Information Studies (SLAIS) in University College London.

The 2008 C21st Curation public evening lectures will be on 30 April 2008. Come hear two speakers, Roy Clare (Chief Executive, Museums, Libraries and Archives Council) and Carole Souter (Chief Executive, Heritage Lottery Fund) talk about the impact of the recent Government Comprehensive Spending Review on their respective organisations. This seminar is open to students, professionals and the general public in the JZ Young lecture theatre at UCL from 6.00 -7.15pm, followed by a reception to which the speakers and the audience are invited. Attendance is free, but please email slais-admin@ucl.ac.uk to reserve a place.

I will be chairing the session and look forward to the lectures and seeing colleagues at the reception afterwards.

For further information and directions see the SLAIS C21st Curation lectures webpage .

I’m pleased to announce on the blog that Charles Beagrie successfully tendered to complete a study on institutional digital preservation policies for JISC. Our consultancy team for the project will be Neil Beagrie (project lead), Najla Rettberg (nee Semple), and Richard Wright. We will start work this month and submit in September.

As many of you will know, the JISC has supported UK Further Education and Higher Education institutions in addressing the challenges of long-term management and preservation of their digital assets through funding of a range of research and development programmes and advisory services. A recent synthesis of its digital preservation and records management programme noted that the costs and benefits of developing a coherent, managed and sustainable approach to institutional preservation of digital assets remain unexplored. Across the sector the development of institutional preservation policies is currently sporadic and digital preservation issues are rarely considered in key strategic plans. The lack of preservation policies and as a result the lack of consideration of digital preservation issues in other institutional strategies is seen as a major stumbling block by the community.

We look forward to helping institutions address this challenge and hope our forthcoming work will be of value to a wide range of different organisations.

I blogged back in January on the JISC Research Data Preservation Costs study and promised an update at the end of March. Well the draft final report titled ‘Keeping Research Data Safe: A Cost Model and Guidance for UK Universities’ is now with JISC and being peer-reviewed.

Its been a significant effort and I think it should be a major contribution to thinking on digital preservation cost models and costs in general: hopefully the final report will be out later this Spring. In short we have produced:

’¢ A cost framework consisting of:

o A list of key cost variables divided into economic adjustments (inflation/deflation, depreciation, and costs of capital), and service adjustments (volume and number of deposits, user services, etc);

o An activity model divided into pre-archive, archive, and support services;

o A resources template including major cost categories in TRAC ( a methodology for Full Economic Costing used by UK universities); and divided into the major phases from our activity model and by duration of activity.

Typically the activity model will help identify resources required or expended, the economic adjustments help spread and maintain these over time, and the service adjustments help identify and adjust resources to specific requirements. The resources template provides a framework to draw these elements together so that they can be implemented in a TRAC-based cost model. Normally the cost model will implement these as a spreadsheet, populated with data and adjustments agreed by the institution.

The three parts of the cost framework can be used in this way to develop and apply local cost models. The exact application may depend on the purpose of the costing which might include: identifying current costs; identifying former or future costs; or comparing costs across different collections and institutions which have used different variables. These are progressively more difficult. The model may also be used to develop a charging policy or appropriate archiving costs to be charged to projects.

In addition to the cost framework there are:

’¢ A series of case studies from Cambridge University, Kings College London, Southampton University, and the Archaeology Data Service at York University, illustrating different aspects of costs for research data within HEIs;

’¢ A cost spreadsheet based on the study developed by the Centre for e-Research Kings College London for its own forward planning and provided as a confidential supplement to its case study in the report;

’¢ Recommendations for future work and use/adaptation of software costing tools to assist implementation.

Watch this space (well blog) for a future announcement of the final report and url for the download.

The first issue of the Library of Congress Digital Preservation Newsletter is now available.

In this issue you will find:
’¢ News about new digital preservation partnerships
’¢ Recent reports and presentations
’¢ Digital preservation tips for a general audience
’¢ An announcement about the new Director at the National Digital Information Infrastructure and Preservation Program.

Check http://www.digitalpreservation.gov for weekly updates or sign up for the RSS feed at http://www.loc.gov/rss/ (be sure to select ‘Digital Preservation.’ ).

The ALA has published a recent issue in its Library Technology Reports: The Preservation of Digital Materials by Priscilla Caplan, Assistant Director for Digital Library Services at the Florida Center for Library Automation.

As the series name suggests the focus is primarily digital preservation in libraries but a section on special topics also gives very brief overviews of records and archives, web-harvesting, databases, new media art, and personal collections, which may also be of interest to other audiences.

It is a brief, well-written report covering over 33 pages What is Digital Preservation, Preservation Practices, Foundations and Standards, Support for Digital Formats, Preservation Programs and Initiatives, Repository Applications, and Special Topics. It ends with a comprehensive index.

Individual copies cost $42 or are included in annual subscriptions to Library Technology Reports. For further details see ALA Publications.

A recent announcement by Portico and the Koninklijke Bibliotheek, the National Library of the Netherlands (the KB), notes that they have reached an agreement for an off-line copy of the Portico e-journal archive, to be held for safekeeping by the KB.

Placing a Portico-owned copy of the archive, in a secure access- and climate-controlled facility operated by the KB is one component of the replication strategy Portico is implementing to ensure the safety and security of its e-journal archive.

The announcement is of interest on several levels. It demonstrates in a very practical way the commitment by Portico and the KB to the concept of a “Safe Places Network”; and also implementation by Portico of the concept of replication of core electronic materials for international scholarship needing to have an international element – something one can also see in the archiving policies of Elsevier and the Internet Archive.

Lorcan Demsey’s blog entry on the Afterlife of Media and the observation “Who would have imagined, for example, that the youth of today would strum, drum and hum along to Should I stay or should I go? by The Clash?” sparked another chain of thought as I read it.

Individuals often struggle to convey the impact of digital preservation to a wider audience. I’ve been struck by how the introduction of ipods and itunes (and their competitors) have changed my musical listening (and those of teenagers too). It has suddenly made older music more accessible.

In my case to paraphrase Lorcan “who would have thought a teenage ska-punk fan would have Louis Prima (Swing Jazz) on their ipod?” (and not just the Jungle Book tune either).

Perhaps anyone wanting to explain long-term benefits of digital preservation to the public could do worse than looking at the impact of digital conversion and ongoing digital preservation in making old music, film or books available online?

Assembling the evidence would probably show Long-tail effects within digital preservation are having a profound impact.

Im pleased to announce on the blog that Tee EM Consulting (Terry Morrow) and Charles Beagrie Limited successfully bid in February for the contract to complete a study of e-Journal Archiving Solutions. It will be great to work with Terry on this study. The consultants from Charles Beagrie Limited will be myself and Maggie Jones. I’ve worked a lot with Maggie in the past and am really looking forward to working with her again on this study and e-journal archiving issues.

The aims of the investigation into e-journal archiving solutions are:

a. To provide UK institutions with real-world scenarios that will enable them to evaluate the strengths and weaknesses of the various archiving solutions. Different archiving solutions may suit some types of content more than others and depending on their focus, suit some institutions more than others;
b. To build on existing literature in this field, both JISC funded reports and other relevant material;
c. To identify and explore the potential differences across academic disciplines in the use and eventual exploitation of archived e-journal material;
d. To identify and explore the future needs of those working in UK HE/FE institutions, including researchers, teachers, students and librarians, in relation to archived e-journal material;
e. To identify and explore the future needs of a range of different teaching and research-oriented organizations, in relation to archived e-journal material.